Steps taken to Export Rice and Rice BY Product

Step 1

Prior to export, the exporter is required to submit a contract to the Board for approval. Contract will be monitored with respect to:

  • Appropriateness of payment terms and conditions
  • Quality and Quantity to be shipped
  • Documents required
  • Any other clause that may be necessary

Step 2

Approved copies of the contract will be sent to the following offices:

  • Marketing Assistant
  • Quality Control
  • Regional Co-coordinator (Region in which rice will be shipped or transported from)

Step 3

A request for Shipping Bill (C72 form) is sent to the Marketing Department by the Exporter.

The request should have the following information.

  1. Name and address of Exporter
  2. Name and address of Buyer
  3. Type of product and and quantity to be shipped.
  4. Destination of the cargo
  5. Name of vessel
  6. Port of loading
  7. Expected time of arrival of vessel

Step 4

The Marketing Department will apply for Shipping Bill (s) (C72 forms), requesting permission from GRA to ship rice on export vessel prior to processing the documents.

Step 5

Approved Shipping Bills will be documented into a log book. Exporters or their representative will sign and collect same.

Step 6

Exporter or its representative will submit Shipping Bill to the Drug Enforcement Unit for profiling, then to the Goods Examination Unit for officer to be assigned, and permission to buy seals.

Step 7

The assign officer will take possession of Shipping Bill and receipt for seals, and then present himself at the site where the containers are stuffed.

Step 8

GRDB officer will take samples of cargo before it is being stuffed into containers. When stuffing is completed, the containers are fumigated by GRDB/ Plant Quarantine personnel, then close and sealed by GRA officers.

Step 9

GRA officer will write the examination on the Shipping Bill and affix his/her signature before returning shipping bill to the exporter.

Step 10

A Bill of Lading instruction will be prepared by the Exporter or its representative. This will be given to the agent together with the Shipping Bill.

Step 11

The shipping agent will prepare a manifest. Copies are issued to the Master of vessel, and GRA officer in charge of transit shed, so that they can verify the authenticity of the information on the documents.

Step 12

Containers are loaded on the vessel. The Master of Vessel, GRA officer and Port officials will sign the manifest as acknowledgement of what has been loaded.

Step 13

The agent will prepare the official Bill of Lading, which will be handed over to the Exporter. The Exporter will take same to the Marketing Department along with the Shipping Bill.

Step 14

The Marketing Department will coordinate the processing of the following Documents:

  • Commercial Invoice
  • Certificate of Origin
  • Certificate of Weight
  • Certificate of Quality
  • Fumigation Certificate
  • Phytosanitary Certificate
  • EUR1 Certificate

Step 15

The Exporter or its representative will sign the relevant documents. The following documents will be sent to GRA to be certified (i.e. Certificate of Origins, Invoices and EUR1 forms.).

Step 16

The Marketing Department will courier, the full set of Original documents to the Consignee or give same to Exporters who are desirous of sending off their own documents. A copy of the documents is given to the Exporter for his/her record, while copies are kept in the department for the Boards record keeping.

Step 17

A copy of the Invoice is sent to the Accounts Department, where fees payable to GRDB is calculated and collected. Fee is calculated at US$8.00 per ton for rice and US$4.00 per ton for By-products.

It is stipulated in the Guyana Rice Development Board Act No.15, that the Board collect fees for its role in rice exporting.